ISMS Roles

Aptible Comply provides several ways to assign the roles in your Security Management Program (or “ISMS”) to people in your organization.

Upon selecting an ISMS role to configure, you may choose:

  • Custom: Gives you the flexibility to list users one-by-one
  • Connected: Lets you link the ISMS role to an existing Aptible role (or team)

Custom User List

Selecting existing Aptible users

When you use the Custom option, you can select individuals from a dropdown of existing Aptible users. (View example of selecting users here.)

Beyond saving you the hassle of typing out names and emails, the benefit of this is the ISMS role will now be linked to those Aptible users. This way, if they change their email addresses or are removed from the organization, the ISMS will automatically track that.

Manually entering names and emails

Alternatively, when using the Custom option, you can enter people’s names and emails manually by clicking “Add a user manually.” (View example of manually entering users here.)

Note

If you’ve manually entered a user whose email matches one of your Aptible users, Aptible Comply will automatically suggest that you link that user to the existing Aptible account.

For example, if you manually enter “Christopher Richard Gomes” for the Security Team role, but the email you provide for that person matches an Aptible user on your account, Aptible Comply will suggest you replace that manually-entered person with a linked user. (View example of suggested changes here.)

Connected Team

When you use the Connected option, you can just assign an ISMS role to an Aptible role (or team) that exists in your User Management Dashboard on Gridiron Classic.

For example, you might already have a Legal Team defined in your Dashboard. When defining who’s responsible for the legal role in your ISMS, you can just link to that team. (View example of connecting a team here.)

The benefit of this is that you can add or remove team members in your Dashboard without having to approve new versions of your ISMS every time you do so.

Tip

For more information about creating teams in your dashboard, refer to Gridiron Roles under the Administration section.